Board Meeting Agenda for January 2016

Board Meeting Agenda for January 2016

Date/Time: Thursday, January 28, 2016 at 7:00 pm

Location: Lynn Valley Library Program Room

Time Item
7:00 1. Welcome and Call Meeting to Order - Director
7:05 2. Elections and Appointments
  1. Election of Board Chair
    • 1. Incoming Chair’s remarks
  2. Election of Vice-Chair
  3. Appointments
    • 1. Standing Committees
      • Finance and Infrastructure
      • Governance, Risk Management & Planning
      • Human Resources
    • 2. InterLINK Board and Alternate
7:20 3. Additional Items for Agenda
7:25 4. Standing Reports
  1. Board Chair
  2. Director’s Report
  3. Financial – YTD November 2016
7:30 5. Consent Agenda
  1. Operational Approval
    • 1. Approval of Regular Minutes of the Board – Nov. 26, 2015
    • 2. Policy Housekeeping: Operating Policies New Format (PDF)
    • 3. 2016 Library Closure Dates (PDF)
    • 4. 2016 Board Meeting Schedule
  2. Reports
    • 1. Library Report (PDF)
    • 2. Media Report (PDF)
    • 3. Director's Quarterly Report (PDF)
    • 4. Board Retreat Summary Report (PDF)
  3. Correspondence
    • 1. BCLTA Bulletin (PDF)
    • 2. Correspondence Regarding the 2015 External Audit
7:35 6. Board Action Items
  1. Motion Required
    • 1. 2016 Operating Budget
    • 2. Intellectual Freedom Policy Update (PDF)
7:50 7. Discussion Items
  1. 2016 Library Goals
  2. Board Micro Budget
  3. BCLTA Annual Dues
  4. InterLINK (PDF)
8:30 8. Standing Items
  1. Updates - Committees
    • 1. Advocacy
    • 2. Governance, Risk Management & Planning
    • 3. Human Resources
    • 4. Finance and Infrastructure
  2. Updates - Affiliates
    • 1. InterLINK
    • 2. Friends of the Library
    • 3. Council
8:35 9. Important Upcoming Dates
  1. February 8: Family Day (Lynn Valley Library Open)
  2. February 15-19: TED Talks (Lynn Valley Library Program Room)
  3. February 25: Next Regular Meeting of the Library Board (Lynn Valley Library Program Room)
    • 5:30: Individual Board Trustee Photos
    • 6:00: Board Group Photo
  4. February 26-28: Friends of the Library Booksale
  5. March TBD: Regular Board Meeting
  6. April 15-16: North Shore Writer's Festival (Lynn Valley Library)
  7. April 28: Regular Meeting of the Library Board (Parkgate Library)
  8. May 7: Whisky Library Fundraiser (Lynn Valley Library)
8:40 10. Adjourn