Board Meeting Agenda for September 2015

Board Meeting Agenda for September, 2015

Date/Time: Thursday, September 24, 2015 at 6:00 pm

Location: Lynn Valley Library - Boardoom

Time Item
6:00 1. Chair to Call Meeting to Order
6:05 2. Advocacy Committee of the Whole
6:35 3. Additional Items for Agenda
6:40

4. REPORTS

  1. Board Chair
  2. Director's Report
  3. Financial Report
6:50 5. Consent Agenda
  1. Operational Approval
    • 1. Approval of Regular Minutes of the Board - July 23, 2015
       
  2. Standing Reports
  3. For Information
    • 1. Issue Note
    • 2. Library Month
    • 3. InterLINK
    • 4. Pride Week Report
  4. Correspondence
    • 1. Letter from Kathy McMahon, CUPE Local 389
    • 2. Letter from Paige MacFarlane, Ministry of Education
    • 3. News Release from CUPE on Health and Safety Survey

 
7:00 6. Board Action Items
  1. Motions Required
    • 1. Human Resources Policies Update
    • 2. Operating Policies Review
    • 3. Trustee Development Policy Update
    • Disbursements from Donations and Grants
    • First Nations Territory Protocol Recommendation
    • North Shore Community Fund Donation
7:20 7. Discussion Items
  1. Direction Regarding HR Policies
    • a. Appointment of Director of Library Services B-HR-09
    • b. Appointment of Director of Library Services BG-HR-09
    • c. Annual Review of Director B-HR-10
    • d. Annual Review of Director BG-HR-10
       
  2. Next Steps for NVDPL/NVCL Joint Initiatives
  3. Board 'Mini-Strategies' Retreat Update
  4. Collaboration Agreement Joint DNV/Board Check-in Meeting re: Oct. 22 (Discussion to plan the Agenda)
  5. Trustee Recruitment
7:50 8. Standing Items
  1. Updates - Committees
    • 1. Governance
    • 2. Human Resources
    • 3. Advocacy
    • 4. Finance and Infrastructure
       
  2. Updates-Affiliates
    • 1. InterLINK
    • 2. Friends of the Library
    • 3. Council
8:15 9. Important Upcoming Dates
  1. October is Library Month! - Events and activities take place throughout the month
  2. October 6 - Library Month Proclamation by DNV Mayor Richard Walton (Lynn Valley Library at 10:45 am)
  3. October 14 - Trustee Open House (Lynn Valley Community Room 6:00-8:00 pm)
  4. October 22 - Regular Meeting of the NVDPL Board (Lynn Valley Library Boardroom)
  5. October 26 - D.E.A.R. - Drop Everything And Read - Day (All Locations)
  6. November (Specific date to be Determined) - Strategies Workshop / Retreat for Trustees
  7. November 10 - Giller Prize Live Viewing Party (North Vancouver City Public Library)
  8. November 26 - Regular Meeting of the NVDPL Board (Lynn Valley Library Boardroom)
  9. December 10 - Board Christmas Party