Board Meeting Agenda for January 2015

Board Meeting Agenda for January 2015

Date/Time: Thursday, January 22, 2015 at 7:00 pm

Location: Lynn Valley Library Boardoom

Time Item
7:00 1. Welcome and Call Meeting to Order - Director
7:05 2. Elections and Appointments
  1. Election of Board Chair
    • 1. Incoming Chair’s remarks
  2. Election of Vice-Chair
  3. Appointments
    • 1. Standing Committees
      • Finance and Infrastructure
      • Governance, Risk Management & Planning
      • Human Resources
    • 2. InterLINK Board and Alternate
    • 3. BCLTA Representative
7:25 3. Additional Items for Agenda
7:30 4. Reports
  1. Board Chair
  2. Director’s Report
  3. Financial – YTD November 2014
7:40 5. Consent Agenda
  1. Operational Approval
    • 1. Approval of Regular Minutes of the Board – Nov. 13, 2014 [PDF Attachment]
    • 2. Approval of Special Minutes of the Board – Dec. 13, 2014 [PDF Attachment]
  2. Reports
  3. For Information
    • 1. 2014 Board Self-Evaluation Survey Results
  4. Correspondence
    • 1. Audit Planning Letter from KPMG
    • 2. Letter from Board to David Stuart, DNV CAO
    • 3. Letter to Advisory Oversight Committee re: 2015 Trustee Recommendations
7:45 6. Board Action Items
  1. Motion Required
8:15 7. Strategic Discussion
  1. Overview of the Relationship/Proposed Collaboration Agreement (Guest: David Stuart, DNV CAO) [PDF Attachment]
8:45 8. Standing Items
  1. Advocacy
  2. Updates - Committees
    • 1. Governance [PDF Attachment]
    • 2. Human Resources
    • 3. Finance and Infrastructure
  3. Updates - Affiliates
    • 1. InterLINK
    • 2. Friends of the Library
    • 3. Council
9:00 9. Important Upcoming Dates
  1. Feb. 26: Next Regular Meeting of the Library Board & Board Group Photo (Lynn Valley Library Boardroom)
  2. Apr. 17-18: North Shore Writer's Festival (West Vancouver Memorial Library)
    9:05 10. Adjourn